We need to elect some new committee members for the 2018/2019 year, the AGM (Annual General Meeting) will take place at 6 PM, Friday, 12th October 2018 (HG10, Nursing Building).  We will vote on the new members of the committee. Information on the positions and what is involved is listed below.

Committee

The positions that are to be voted on at the AGM include:

  • Chairperson:
    1. The Chairperson shall be the Chief Officer of the society whose functions include chairing all meetings of the committee and officiating at meetings of the society.
    2. The Chair of any meeting shall have an ordinary vote at committee meetings and meetings of the society. In the event of a tied vote on any matter, she/he shall have the casting vote.
  • Vice-Chairperson:
    1. The Vice-Chairperson shall assist the Chairperson in all their duties.
    2. The Vice-Chairperson shall assume the duties of the Chairperson (unless otherwise directed by a general meeting of the society) in the event that the Chairperson is absent or is unable to perform their duties.
  • Secretary:
    1. The Secretary’s function shall be to deal with correspondence and to maintain records of the society.
      The Secretary keeps minutes of all committee meetings, of all general meetings, of the Annual General Meeting or any other meetings relating to the business of the society when requested by the committee. 
    2. The Secretary may keep a record of authorization of expenditure.
    3. The Secretary shall give notice to all members of the society’s meetings, events, and functions.
    4. The Secretary shall assist the Public Relations Officer (PRO) to organize fundraising events and sponsorship where necessary. 
  • Treasurer:
    1. The Treasurer’s function shall be to administer the funds of the society and to maintain accounts and budgets.
    2. The Treasurer shall be responsible for the maintenance of accounts subject to the decision of the committee in compliance with the regulations set down by the Societies & Publications Committee of DCU.
    3. The Treasurer shall keep full records of income and expenditure of the society. The Treasurer shall also keep a record of who authorised various expenditures and shall issue receipts.
    4. The Treasurer shall sign all cheques and withdrawal forms for the Society’s bank account.
    5. Where the Treasurer is decreed as unavailable, another designated person may sign cheques and withdrawal forms for the society on consultation with the Societies & Publications Committee.
  • Public Relations Officer:
    1. The Public Relations Officer (along with the Secretary) shall be responsible for the advertising of all functions of the society through all means possible.
    2. The Public Relations Officer (along with the Secretary) shall deal with external correspondence and maintain records of the contribution outside bodies have had for the society and give notice of all members of these contributions.
  • Sports Officers:
    • The Sports Officers shall actively promote participation opportunities for all sections of the postgraduate society community in all kinds of sports activities.
  • Equipment Officer:
    1. The Equipment Officer shall be responsible for the fixed and current assets of the society in compliance with the regulations set down by the Societies & Publications Committee.
    2. The Equipment Officer shall maintain a record of all fixed and current assets belonging to the society and will report an inventory list to the committee at the start and end of the academic year.
  • Three ordinary members

For further information regarding the society’s constitution click here. We look forward to welcoming our new members and hopefully, this event will a good chance to socialise.

Categories: EventsPGS

Dylan Grimes Larkin

Dylan Grimes Larkin

DCU Postgraduate Society Secretary | PubhD Dublin Co-Organiser | Physics